ProperTradie

Job expense tracking for tradies

Know profit on a job, not just revenue. Link expenses to invoices, upload receipts, scan with AI, and see costs alongside what you billed.

Track job costsView pricing

Receipt upload

Attach receipt photos or PDFs to job expenses.

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What it is

ProperTradie expenses let you record job costs against invoices — materials, labour, subcontractors, travel, equipment and more. Upload receipt documents and use AI scanning to extract key fields.

Why tradies need it

Revenue on an invoice does not tell you if a job actually made money. Tracking expenses against invoices gives sole traders a simple view of margin without a full accounting package.

See it in action

AI scan result

Extracted supplier, GST and amounts for review.

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AI scan result

Extracted supplier, GST and amounts for review.

Invoice cost summary

Expenses alongside revenue on invoice detail.

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Invoice cost summary

Expenses alongside revenue on invoice detail.

Expenses linked to invoices

Each expense attaches to an invoice (job). See costs alongside revenue on invoice detail. Useful when reviewing whether a quote priced the job correctly.

Expense types for real tradie jobs

Categorise as material, labour, subcontractor, travel, equipment, permit, insurance, business or other. Match how you think about job costs.

Try ProperTradie free

Start with a free trial. Quote, approve, invoice and track payments from your phone.

Track job costsSee how it works

Receipt upload and AI scan

Upload receipt photos or PDFs. AI scanning extracts supplier, amounts, GST and date (1 credit per scan). Edit extracted fields before saving.

Helpful for month-end, not accounting software

ProperTradie helps you organise job costs for your own review or to pass to your accountant. It does not replace Xero, MYOB or bank reconciliation.

What it does not do

  • Sync with accounting software
  • Import bank feeds automatically
  • Handle business-wide expense claims outside of invoice-linked jobs
  • Provide tax or accounting advice

Related pages

Frequently asked questions

Expenses attach to invoices only. Convert or create an invoice for the job, then add expenses against it.
Upload a receipt image. AI extracts fields you can review and edit. Each scan uses 1 AI credit.
Invoice detail shows expenses linked to that invoice so you can compare costs against what you billed.

View pricing · Full FAQ

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